We are currently seeking an experienced Area Administrator to provide administration support to the People and Safety department. Reporting to the Manager People and Safety, you will be accountable for managing the day to day administration function for the People and Safety Team.
This role will operate in collaboration with other administrators across site.
Responsibilities will include:
All Planned and Ad-hoc administration activity for the People and Safety Team.
Administrative input of safety data and safety reporting as required.
Mobilise visitors. Temporary contractors and permanent contractors to site on receipt of a travel & accommodation request form as provided by the site sponsor. Ensure all mobilisation documents and arrange any necessary inductions.
Generate purchase orders and entry sheets as required, reconcile invoices against timesheets received and entered in SAP. Challenge any variances with vendor.
Ensure induction are booked, travel, PPE ordered, computer access established, IT equipment ordered, and rosters updated.
Process flight / accommodation bookings reschedules and cancelations for leave approvals.
Maintain Department rosters with flights, shift type, training, days in lieu and approved leave. Ensure SAP records are updated and leave approved to match rosters.
Reconcile department corporate credit cards and collate corresponding tax invoices.
Procure stationery and crib room items as required.
Maintain / assist to stock crib rooms.
Assist training department in the implementation of and training in new systems, methods and techniques.
Circulate People and Safety Department notices and correspondence.
Organise daily fitness for work testing.
Support completion of weekly and End of Month reporting
This is a FIFO role on an 8 Days/ 6 Off/ 4 Days/ 3 Off/ 4 Days/ 3 Off roster. Point of hire is Perth
Located in the Great Sandy Desert in Western Australia, Telfer is a fly in out fly out operation from Perth which recognises the importance of work-life balance. Our comfortable, well furnished rooms include Foxtel and DVD players, and our site offers quality food with healthy options, medical care, sporting and recreation activities. Families are welcomed several times a year to open days.
To succeed in this role, you will be safety focused, team oriented and enjoy continuous improvement and driving for results. You would have also demonstrated experience in a similar role providing general administration support to a large team. You will also need to possess the following:
Manual Driver’s License
Strong MS Office and computer skills
Exceptional attention to detail and accuracy
Excellent communication skills
Previous experience with SAP is highly advantageous
Previous experience with community relations
Can do attitude